|Time Management Information|
Winning The Fight Between You And The Clock
"Slaves to the clock" was the cover story in the March issue of CEO magazine.
"You can never out work a problem, you have to out think it." said A.G. Lafley, Proctor & Gamble's CEO."
Too much to do. Too little time. It's a universal problem. From the CEO to the newest hire.
We're bombarded with information. E-mail, faxes, voice mail, overnight deliveries and old-fashioned snail mail. Unexpected phone calls, impromptu meetings, and emergencies that force us to drop everything.
So many projects, tasks, problems, opportunities, and people are fighting for our time and attention that it's almost impossible to separate the important from the urgent from the unnecessary.
With so much clutter it's easy to lose track of long- and short-term goals. And... the proposal that's got to be finished by 3:00 p.m. this afternoon.
It's easy to spend eight, ten, or twelve hours each day doing things that don't have any real payoff.
And we wonder why we feel like we're stuck in quicksand. The more we struggle the deeper we sink.
"P&G's Lafley says, "I'm here by 7:00 a.m. so that gives me a stretch of uninterrupted thought before the workday officially swings into action and the phones start ringing." "
Time is the one thing that limits us. The common lamentation is 'If only I had more time.' That's the wrong premise.
The problem is we're using our valuable and precious time, in unproductive and non-rewarding ways.
Busy... yes. Productive... NO!!!
Think differently. Don't manage your time.
Do come in early so you can get some work done before everybody else arrives? Before the phone starts ringing? Before your meetings start?
Before the day - and your schedule - falls apart because of the many fires you must put out?
Fires! Fires! Fires!
Someone didn't do what they were supposed to do, when they were supposed to do it. Now it lands on your desk.
You're forced to drop everything and put out the fire. Your whole day goes up in smoke and you don't realize that somebody's guilty of arson.
To be successful in today's highly-competitive world you must be focused. You must have long and short-term goals.
When you know where you want to go, it's easy to determine whether or not the work, tasks, and projects you're working on will take you there.
Here are three strategies you can use to leverage your time:
1. Block out time for yourself. Close the door. Turn off the phone. And give yourself an hour of uninterrupted time each day.
2. Work on your most important work, tasks and projects. Only do the things that have value. Eliminate everything else.
3. Use your Prime Time. There's a time of day when you do your best work. When you've the most energy and enthusiasm. Tackle your most important work at the time of day you're at your best.
Set your goals. Leverage your time. And you'll become more successful than you ever dreamed.
(c) 2004, Jeffrey J. Mayer
About The Author
Reprinted with permission from Jeffrey Mayer's SucceedingInBusiness.com Newsletter. Jeff helps individuals, business owners, corporate executives and sales professionals set their priorities, get focused, and achieve their goals; so they can grow their business, get ahead in life, and live their dreams. To subscribe to Jeff's free newsletter, Jeff@SucceedingInBusiness.com
7 Ways To Improve Your Life In 7 Days
Choose to be Happy
Time Management: A Non-Renewable Resource
Benjamin Franklin wrote: "If you want to enjoy one of the greatest luxuries in life, the luxury of having enough time, time to rest, time to think things through, time to get things done and know you have done them to the best of your ability, remember, there is only one way. Take enough time to think and plan things in the order of their importance. Your life will take on a new zest, you will add years to your life, and more life to your years. Let all your things have their place." When you read Franklin's words, what do they mean to you? Do you have enough time to balance your personal needs with your commitment to the outside world? Is stress causing havoc in your life? What exactly does it mean to have your life in balance and how do you achieve it?
Time Management -- Urgent vs. Important
"It's just been one of those days?I can't seem to get anything done! I've got way too many things on my "To-Do List". Oh the list started out innocently enough as a single handwritten column on one sheet of lined paper; but now it's grown to a three-column table in a spreadsheet software program! I get no satisfaction from checking off each item as I finish it. For each task I complete, at least two more are added. I began my work day at 6:30 AM with grandiose plans of completing a special project before Noon. Now it's 16 hours later (10:30 PM) and I still have not finished the project. My anxiety and frustration are mounting. Tomorrow's list has already been written and it does not include the things left undone from today's list! I don't know if I'm going to make it through the week with all of the demands upon my time and energy. I need help?quickly!
More Precious Than Gold
In this world there is something more precious than gold. Diamonds? No. Platinum? No. Some other precious metal? No.
Do You Over Promise and Under Deliver?
A new client recently admitted to me sheepishly that she often didn't get to complete a client's work until the client called to see if it was ready. I admired her honesty if not her time management skills.
Controlling Family Chaos - Time Management for the Family
Balancing a family's varying schedules can be near impossible. Soccer, hockey, dance, skating, Brownies, Scouts, skiing, swimming, school activities, homework, not to mention play and sleep time, fill our children's lives. Now add in the parental activities, including work, fitness, volunteering, and home maintenance and well, 24 hours just doesn't seem to be enough.
Schedule Time for Interruption
One of the most challenging situations people face when planning their day is how to stick to their schedule when they are constantly being interrupted. Just when your activities are organized, someone else's emergency seems to get in the way. A client has a crisis, co-workers are in a jam, your boss is breathing down your neck, a friend calls, or any of the dozens of other interruptions you face on any given day.
How to Double Your Accomplishment Level
Here's a smart system for doubling or tripling your daily accomplishments -- without working longer hours. This small idea produces big results for business professionals, salespeople, office workers, educators, nurses, plant foremen and politicians. Actually, everyone who has tried it and written to me has enthusiastically endorsed this idea.
Put Yourself First
Are you too busy to put yourself first? If a plane loses oxygen pressure for any reason, oxygen masks will drop down from a small overhead compartment. If the oxygen masks come down in a plane and you have children, you are always advised to put yours on first before helping your children.
Effective Email and Verses Voicemail
Time management consultant Stephen Young claims that the average time consumed by an unplanned telephone call is 12 minutes, verses 7 minutes for a planned call. This represents five-minute savings every time you jot down some notes before dialing a number.
Making Headway on a Slow Day: 9 Ways to Turn Down-Time into Productivity Time
If you work from home, you know the kind of day I mean. You made the calls. You revised those drafts. You sent out the emails. Where is everybody!? As much as you used to relish a slow day when you were corporate, it's a little different when you're playing boss to yourself. Your mind gets to wandering. Should I head out to the park? Should I hit the mall? Should I... file for unemployment?
The Rule of Three
It's amazing how many sayings there are in our culture about the number three. Think about it: "Good things (or bad) come in threes;" "Third time's the charm." A rule of thumb in speaking is, no more than three major points in a speech. (That was three examples, wasn't it?) And then there are all of the mystical references to powerful threesomes. My purpose today is to look purely at the practical application of this "rule of three," and see how we can use it to become more effective managers of our lives and priorities.
Quick Tips On Time Management
Want to improve your time management?
Time Management: How to Stay Motivated and Get More Done
If you can motivate yourself at will to get any task done, you'll have taken a huge step towards managing your time better. There are several practical ways to increase your motivation.
Seven Ways to Say, No!
A common remedy for improving your time management is to develop the ability of saying, "NO." Since it is easier to recommend than to do, here are some tips on how to do it.
How to Conquer the Five Major Time Wasters?
* spreading yourself too thin
How You Can Double, Triple, or Even Quadruple Your Reading Speed!
Are you drowning in a sea of unread papers? Do you feel frustrated because you cannot keep up with your reading assignments? You may have wondered if you should take a speed-reading course. Or can you learn to improve your reading ability by yourself?
Do You Put a Value on Your Time?
As a small business owner, does the following paragraph sound familiar to you??
Writing a Thank You Letter for Meeting
I have a habit of sending a thank you letter for meeting after any meeting I attend. People often tell me it is not serious and out of contest but I believe a thank you letter for meeting is necessary for any decent business man.
Are You Watching Too Much TV?
Many folks tell me that they just don't have time to be organized. As old saying goes-one will always find time to do what they want to do. I am a firm believer that we can find an extra hour, at least, each day to carve out time to make our lives more sane.
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